HomeTechnologyHow to Delay or Schedule an Email in Outlook

How to Delay or Schedule an Email in Outlook

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This article explains the way to agenda an electronic mail in Outlook. Instructions follow to Outlook 2019, 2016, 2013, 2010, and Outlook for Microsoft 365.

Scheduling Delayed Delivery of Emails in Outlook

Microsoft Outlook helps the scheduling of electronic mail messages to ship at a later date and time as opposed to sending them immediately.

Select New Email. Or pick an present electronic mail and pick out Reply, Reply All, or Forward.

Creating a brand new electronic mail in Outlook.

In the message window, compose and cope with the message.

A newly composed electronic mail in Outlook.

Go to the Options tab and pick out Delay Delivery.

An open electronic mail with the Delay Delivery button highlighted in Outlook.

In the Properties conversation, beneathneath Delivery alternatives, pick out the Do now no longer supply earlier than take a look at container.

Email homes is displayed displaying the postpone transport enabled and scheduled.

Set the date and time you need the e-mail to be despatched.

Setting the time in an electronic mail postpone.

Select Close.

Closing the Delay Delivery conversation container.

In the message window, pick out Send.

Selecting to ship the e-mail in Outlook.

Go to the Outbox folder to discover the e-mail messages which can be scheduled however have now no longer but been despatched.

Delayed transport of an electronic mail withinside the outbox in Outlook.

To extrade the transport time or date, open the e-mail in a separate window, pick out Options > Delay Delivery, and reschedule a exclusive ship time.

Changing the date andor time to postpone an electronic mail transport.

To ship a scheduled electronic mail immediately, open the message in a separate window, go back to the Delay Delivery screen, uncheck the container subsequent to Do now no longer supply earlier than, after which press Close observed through Send.

Turning off postpone transport in Outlook.

Create a Send Delay for All Emails

You can create an electronic mail message template that mechanically consists of a ship postpone for all messages you create and ship. This is on hand in case you frequently make a extrade to an electronic mail you simply despatched, or you have despatched an electronic mail which you regretted sending hastily.

By including a default postpone to all of your emails, you save you them from being despatched immediately. This offers you an possibility to make modifications or cancel them if it is withinside the postpone you create.

To create an electronic mail template with a ship postpone:

Go to the File tab.

The report menu in Outlook.

Under Info > Rules and Alerts, pick out Manage Rules & Alerts.

Selecting Manage Rules & Alerts in Outlook.

In the Rules and Alerts, visit the Email Rules tab and pick out New Rule.

Viewing the brand new guidelines conversation container in Outlook.

In the Rules Wizard, visit the Start from a clean rule section, pick out Apply rule on messages I ship, then pick out Next.

Selecting a rule to use on messages despatched.

In the Select condition(s) list, pick out the take a look at bins for alternatives which you need to use to despatched messages. To follow a postpone ship to all messages, clean all of the take a look at bins. Then pick out Next.

Choosing what to do with a clean rule.

If you cleared all of the take a look at bins, a affirmation container appears. Select Yes to use the guideline of thumb to all despatched messages.

Confirmation that the not on time rule may be carried out to all despatched messages.

In the Select movement(s) list, pick out the defer transport through some of mins take a look at container.

Selecting the movement to defer transport through an unset range of mins.

In the Edit the guideline of thumb description list, pick out some of.

Selecting some of alternative in Outlook.

In the Deferred Delivery conversation container, input the range of mins you need to postpone emails earlier than they’re despatched. The most is one hundred twenty mins. Then pick out OK.

Setting the postpone for three mins for transport.

In the Rules Wizard, pick out Next.

Selecting Next to hold withinside the Rules Wizard.

Select any exceptions, then pick out Next.

Viewing the postpone transport guidelines earlier than saving.

In the Specify a call for this rule textual content container, kind a descriptive call.

Naming the brand new not on time transport electronic mail rule.

Select the Turn in this rule take a look at container if it isn’t always already checked.

Selecting to show on rule.

Select Finish.

Selecting Finish to finish the brand new rule.

In the Rules and Alerts conversation container, pick out OK to use the modifications.

Confirming rule creation.

When you pick out Send for any electronic mail, it’s miles saved withinside the Outbox or Drafts folder in which it waits the required quantity of time earlier than being despatched.

A new postpone transport rule has been created.

What Happens If Outlook Is Not Running on the Delivery Time?

If Outlook isn’t always open and jogging on the time a message reaches its scheduled transport time, the message isn’t always delivered. The subsequent time you release Outlook, the message is despatched immediately.

What Happens If There Is No Internet Connection on the Delivery Time?

If you aren’t related to the net on the time of scheduled transport and Outlook is open, Outlook tries to supply the e-mail at the required time, however it’ll fail. You will see an Outlook Send/Receive Progress blunders window.

Outlook additionally mechanically tries to ship again, though, at a later time. When the relationship is restored, Outlook sends the message.

If Outlook is started working in offline mode on the scheduled time of transport, Outlook mechanically sends as quickly because the account used for the message is running on line again.

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