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How to Save an Outlook Email as a PDF

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Outlook 2010 and later: Convert email to pdf

 

If Outlook 2010 is installed, follow these steps.

  1. Open Outlook and select the message that you wish to convert to PDF.

  2. Click on the Fold tab, and then select print.

  3. Click the drop-down menu under Printer and choose Microsoft Print To PDF.

  4. Click Print.

  5. Navigate to the folder you wish to save the PDF file in the Save Printer Output as dialog box.
  6. You can change the file name by entering it in the File Description field, then clicking Save.
  7. The file is saved in the chosen folder.

Outlook Versions Previous

 

Outlook versions prior to 2010 must be saved as an HTML file and converted to PDF. Here’s how:

 

  1. Open Outlook and select the message that you wish to convert.

  2. Click on the File Tab and choose Save as.

  3. Navigate to the folder you wish to save the file in the Save as dialog box.

  4. You can change the file name in the Field Name.

  5. Select from the Save As Type dropdown menu. Click Save.

  6. Now, open . Select Open from the File Tab. Select the HTML file you have saved.

  7. Click on the File Tab and choose Save as.
  8. Navigate to the place where you wish to save the file. Click the Save as dialog box and select PDF.
  9. Click Save.

  10. The PDF file is saved to the folder that you have selected.

Office 2007 allows you to convert email into PDF

 

Outlook 2007 doesn’t have a way to convert email messages to PDF. However, you can convert the email message to a PDF by following these steps:

 

  1. Open Outlook and select the message that you wish to save.
  2. To select the entire message body, place your cursor in the message.
  3. To copy the text, press Ctrl+ C
  4. Start a new Word document.
  5. To paste the text in the document, press Ctrl+ V
  6. Click the Microsoft Office Button and then click Save.
    The message header will not be included in this process. You can add this information to the Word document by either typing it manually or clicking Respond> Forward . Copy the content and then paste it into your document.
  7. Click the Microsoft Office Button in the Word document. Hover your pointer over Save as to select PDF, or XPS.
  8. Type a name for your document in the Filename field.
  9. Select PDF from the Save As Type List.
  10. Under Optimize For, choose your preferred print quality.
  11. To select additional settings, click Options and then click OK.
  12. Click to Publish.
  13. The PDF file is saved in the folder that you have selected.

Convert email to pdf on a Mac

 

These steps are for Outlook on a Mac users:

 

  1. Open Outlook and select the message that you wish to convert to PDF.

  2. Click Save in the menu bar, and then select Print from the drop-down menu.

  3. Select Save As PDF from the PDF dropdown menu.

  4. Enter a name to create a PDF file.

  5. Click the arrow beside the Save as field to navigate to the folder in which you wish to save the file.

  6. Click Save.

  7. The PDF file will then be saved in the folder that you have selected.

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